A few state laws require the creation of a tract index. There are also systems for indexing judgment liens in which the judgment debtor and the judgment creditor are listed in the same way as grantors and grantees, respectively. Many, if not most, such systems keep separate indexes for deeds and mortgages. Also included are the dates the instruments are recorded. This is called the grantor-grantee index. Overwhelmingly, this is the creation of an index based on the names of the grantors (the persons conveying the interest) and of the grantees (those receiving the interest). The procedure for indexing instruments presented for recording.This is usually stated: Deeds (etc.) that are not recorded are void as against purchasers for valuable consideration without knowledge of their existence. These statutes also list technical requirements, such as whether acknowledgements before a notary public are required (the great majority) or witnesses must also sign the document (rarer). There is generally added to these a catch-all category of "other instruments affecting the title to real estate". What instruments are entitled to be recorded, usually deeds, mortgages (whether or not in the form of deeds of trust), leases (usually longer term varieties), easements, and court orders. State statutes also prescribe the following elements: The names of these offices are usually the "Recorder of Deeds" or something similar. They usually provide for the office of a recorder in each county or other jurisdiction. The recording systems are established by state statute. The system provides a framework for determining who the law will protect in relation to those titles and interests when a dispute arises. The principal difference is that the recording system does not determine who owns the title or interest involved, which is ultimately established through litigation in the courts. This system differs significantly from land registration systems, such as the Torrens system, that have been adopted in a few states. The vast majority of states in the United States employ a system of recording legal instruments (otherwise known as deeds registration) that affect the title of real estate as the exclusive means for publicly documenting land titles and interests. If you prefer not to download a form, you may get information on where to get or mail a form by contacting the Treasurer."Recording act" redirects here. Many forms are in portable document format (PDF), which requires Adobe Acrobat Reader®. If you wish to record a property transfer in another county, please check with that county prior to completing these electronic forms. These electronic forms are accepted in Snohomish County but may not be accepted in other Washington counties. View the Washington State Department of Revenue (DOR) real estate excise forms online. For your convenience, some helpful hints (PDF) are available to assist you in filling out the affidavit. Washington State Law requires that a Real Estate Excise Tax Affidavit be completed and signed prior to a deed being recorded to transfer ownership of real property. If the acreage on your form does not agree with your actual acreage, it means the DNR is not charging the fee against all your land.įor Questions regarding Forest Fire Fee contact DNR - 36 or email DNR The Department of Natural Resources does not always charge a fee against the total acreage you own. If you pay multiple fees in Snohomish County on tax parcels less than 50 acres, DNR will refund all but one of these fees minus a $.90 processing fee per account which the county retains ( RCW 76.04.610 ). If there is a difference in the ownership name on any of your accounts, those accounts will not group together. Please check your form for accuracy, sign where indicated, and send completed form directly to the Department of Natural Resources using the address below, by postmark December 31, 2023. When printing, please make sure to print only your page(s), not the full #,# pages. Please note that this PDF is in order by taxpayer last name or full business name. Click here to access the 2023 State Forest Fire refund form.
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